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Mutual Fund Services (MF) delivers a broad range of innovative transactional and information services to automate, standardize and centralize processes to create efficiencies and reduce cost and risk for the mutual fund marketplace. MF solutions drive business relationships between asset managers and their distributors, linking a vast network including fund companies, investment managers, broker/dealers, banks, trusts, and other financial services firms that offer fund investments to the market.

The documentation and information included in this section pertain to multiple products across Mutual Fund Services. Login ID and password required.


5.00 ( 2 votes )

Access record layout files for all Mutual Fund Services products here. These record layouts are also available in their corresponding product sections.

# Name Description Added On
1
Fund/SERV Fixed Length Record Layouts Part 3 Fund/SERV Fixed Length Record Layouts Part 3
25 March 2019
2
Fund/SERV Variable Length Record Layouts Part 1 Fund/SERV Variable Length Record Layouts Part 1
25 March 2019
3
Fund/SERV Variable Length Record Layouts Part 2 Fund/SERV Variable Length Record Layouts Part 2
25 March 2019
4
Fund/SERV Variable Length Record Layouts Part 3 Fund/SERV Variable Length Record Layouts Part 3
25 March 2019
5
Fund/SERV Fixed Length Record Layouts Part 1 Fund/SERV Fixed Length Record Layouts Part 1
25 March 2019
6
Fund/SERV Fixed Length Record Layouts Part 2 Fund/SERV Fixed Length Record Layouts Part 2
25 March 2019
7
Autoroute 02112198 - Mutual Funds Security Master File Autoroute 02112198 - Mutual Funds Security Master File
26 July 2016
8
Autoroute 02110335 - Fund/SERV Security Master Weekly Record Layout Autoroute 02110335 - Fund/SERV Security Master Weekly Record Layout
26 July 2016
9
Autoroute 02110802 - Fund/SERV Security Master Daily Record Layout Autoroute 02110802 - Fund/SERV Security Master Daily Record Layout
26 July 2016
10
AutoRoute 02132518 - Settlement file for Mutual Funds AutoRoute 02132518 - Settlement file for Mutual Funds
08 January 2021

# Name Description Added On
1
Networking Account Conversion / Update & Transfer / Acknowledgement Networking Account Conversion / Update & Transfer / Acknowledgement
24 September 2020
2
Networking Account Maintenance Networking Account Maintenance
25 March 2019
3
Networking Activity Reporting Networking Activity Reporting
04 September 2019
4
Networking Dividend Reporting Networking Dividend Reporting
25 March 2019
5
Networking General Networking General
11 July 2016
6
Networking Position Reporting Networking Position Reporting
25 March 2019
7
Networking Standardized Data Reporting Networking Standardized Data Reporting
25 March 2019
8
Networking Share Aging Networking Share Aging
25 March 2019
9
Retirement Plan Reporting Retirement Plan Reporting
25 March 2019

# Name Description Added On
1
Networking Omni/SERV (SM) Activity Reporting Networking Omni/SERV (SM) Activity Reporting
25 March 2019
2
Networking Omni/SERV (SM) Position Reporting Networking Omni/SERV (SM) Position Reporting
25 March 2019
3
Networking Omni/SERV (SM) 529 Aggregation File Networking Omni/SERV (SM) 529 Aggregation File
24 September 2020

# Name Description Added On
1
Global Update Record Layouts Global Update Record Layouts
25 March 2019
2
DTCC Payment aXis Invoicing and Fee Settlement Record Layouts DTCC Payment aXis Invoicing and Fee Settlement Record Layouts
09 July 2020
3
DTCC Payment aXis   Commission & Fee Settlement Record Layouts DTCC Payment aXis Commission & Fee Settlement Record Layouts
25 March 2019

# Name Description Added On
1
Mutual Fund Profile Service I -  ISO Record Layouts Mutual Fund Profile Service I - ISO Record Layouts
02 November 2020
2
Mutual Fund Profile Service I - Non-ISO Fixed Length Record Layouts Mutual Fund Profile Service I - Non-ISO Fixed Length Record Layouts
02 November 2020
3
Mutual Fund Profile Service I - Non-ISO Variable Length Record Layouts Mutual Fund Profile Service I - Non-ISO Variable Length Record Layouts
02 November 2020

# Name Description Added On
1
MFPSII Fixed Length Record Layouts Part 4 MFPSII Fixed Length Record Layouts Part 4
25 March 2019
2
MFPSII Variable Length Record Layouts Part 4 MFPSII Variable Length Record Layouts Part 4
25 March 2019
3
Profile Security Redesign Fixed Length Record Layouts Profile Security Redesign Fixed Length Record Layouts
02 August 2019
4
Profile Security Redesign Variable Length Record Layouts Profile Security Redesign Variable Length Record Layouts
02 August 2019
5
MFPSII Fixed Length Record Layouts Part 6  MFPSII Fixed Length Record Layouts Part 6 
25 March 2019
6
MFPSII Fixed Length Record Layouts Part 5  MFPSII Fixed Length Record Layouts Part 5 
12 July 2016
7
MFPSII Fixed Length Record Layouts Part 1 MFPSII Fixed Length Record Layouts Part 1
12 July 2016
8
MFPSII Fixed Length Record Layouts Part 2  MFPSII Fixed Length Record Layouts Part 2 
25 March 2019
9
MFPSII Variable Length Record Layouts Part 6  MFPSII Variable Length Record Layouts Part 6 
25 March 2019
10
MFPSII Variable Length Record Layouts Part 5 MFPSII Variable Length Record Layouts Part 5
12 July 2016
11
MFPSII Variable Length Record Layouts Part 1 MFPSII Variable Length Record Layouts Part 1
12 July 2016
12
MFPSII Variable Length Record Layouts Part 2  MFPSII Variable Length Record Layouts Part 2 
25 March 2019

This job aid provides the formatting rules to be applied to the fields described in the record layouts.

pdf Mutual Fund Format Rules (93 KB)

0.00 ( 0 votes )

Access guides for all Mutual Fund Services products here.

# Name Description Added On
1
ACATS Fund/SERV Guide ACATS Fund/SERV Guide
19 February 2020
2
Fund Initiated Liquidations Best Practices Fund Initiated Liquidations Best Practices
05 April 2018
3
Fund/SERV® Program and Systematic Investment Identifier Best Practices Fund/SERV® Program and Systematic Investment Identifier Best Practices
05 July 2016
4
Fund Firm (PTF) Transfer Capability Best Practices Fund Firm (PTF) Transfer Capability Best Practices
31 January 2020
5
Fund/SERV Technical Guide Chapter 1 Fund/SERV Technical Guide Chapter 1
16 December 2020
6
Fund/SERV Technical Guide Chapter 2 Fund/SERV Technical Guide Chapter 2
19 February 2020
7
Fund/SERV Technical Guide Chapter 3 Fund/SERV Technical Guide Chapter 3
23 April 2020
8
Fund/SERV Technical Guide Chapter 4 Fund/SERV Technical Guide Chapter 4
14 July 2020
9
Fund/SERV Technical Guide Chapter 5 Fund/SERV Technical Guide Chapter 5
21 January 2021
10
Fund/SERV Technical Guide Chapter 6 Fund/SERV Technical Guide Chapter 6
09 February 2018
11
Fund/SERV Technical Guide Chapter 7 Fund/SERV Technical Guide Chapter 7
14 July 2020
12
Fund/SERV Technical Guide Chapter 8 Fund/SERV Technical Guide Chapter 8
14 July 2020
13
Linking SSN EINs to Determine Breakpoint Eligibility Best Practice Linking SSN EINs to Determine Breakpoint Eligibility Best Practice
05 July 2016
14
Offshore Fund/SERV Guide Offshore Fund/SERV Guide
15 July 2020
15
Short Term Redemption Fee Processing Best Practices Short Term Redemption Fee Processing Best Practices
05 July 2016
16
529 Account Processing Best Practices 529 Account Processing Best Practices
14 July 2020
17
Defined Contribution Clearing Settlement Best Practices Defined Contribution Clearing Settlement Best Practices
14 July 2020
18
ToRA Business Guide ToRA Business Guide
16 July 2020
19
ToRA Systems Guide ToRA Systems Guide
22 July 2020
20
Settling Fund/SERV® Pend & Waiting Orders via Networking B50 Record Settling Fund/SERV® Pend & Waiting Orders via Networking B50 Record
15 July 2016
21
Voluntary Share Class Conversion Best Practices Voluntary Share Class Conversion Best Practices
07 November 2019

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# Name Description Added On
1
Voluntary Share Class Conversion Best Practices Voluntary Share Class Conversion Best Practices
07 November 2019
2
B52 Networking Transfer Best Practices B52 Networking Transfer Best Practices
09 March 2020
3
Direct Transfers Best Practice Direct Transfers Best Practice
23 July 2020
4
Full Disclosure Network Level 3 Accounts User Guide Full Disclosure Network Level 3 Accounts User Guide
11 July 2016
5
Networking Records - Extended Share Balance Best Practices Networking Records - Extended Share Balance Best Practices
11 July 2016
6
Networking Technical Guide Networking Technical Guide
29 July 2020
7
Post Networking Scrub & Fund Acknowledgement Guide Post Networking Scrub & Fund Acknowledgement Guide
11 July 2016
8
Pre Networking Scrubbing and Conversion Procedures Pre Networking Scrubbing and Conversion Procedures
11 July 2016
9
Share Aging Best Practices Share Aging Best Practices
14 July 2020
10
Retirement Plan Reporting Best Practices Retirement Plan Reporting Best Practices
11 January 2021
11
Trust Processing Best Practices Trust Processing Best Practices
22 July 2020
12
Cost Basis Reporting Service (CBRS) Supplemental Guide Cost Basis Reporting Service (CBRS) Supplemental Guide
03 October 2019
13
Trailing Dividends Best Practices - F55 Activity Record Trailing Dividends Best Practices - F55 Activity Record
07 March 2019
14
Direct Account Networking - Best Practices Direct Account Networking - Best Practices
03 June 2019

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# Name Description Added On
1
OmniSERV User Manual OmniSERV User Manual
16 July 2020
2
529 Aggregation Best Practices 529 Aggregation Best Practices
05 October 2018

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# Name Description Added On
1
DTCC Payment aXis Commission and Fee Settlement Guide DTCC Payment aXis Commission and Fee Settlement Guide
01 April 2020
2
DTCC Payment aXis Invoicing and Fee Settlement Guide DTCC Payment aXis Invoicing and Fee Settlement Guide
01 April 2020
3
Invoicing and Fee Settlement - Sample Invoices
06 October 2014

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# Name Description Added On
1
Mutual Fund Profile I Price and Rates Guide Mutual Fund Profile I Price and Rates Guide
12 August 2020
2
MFPS ISO SWIFT Message Structure MFPS ISO SWIFT Message Structure
05 August 2020

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# Name Description Added On
1
MFPSII Distribution Declaration and Participant Database MFPSII Distribution Declaration and Participant Database
15 July 2020
2
Profile Security Data Dictionary
04 June 2018
3
Mutual Fund Profile Service II - Security Database Web User Guide Mutual Fund Profile Service II - Security Database Web User Guide
31 May 2017
4
Dividend and Capital Gain Distributions - Best Practices Dividend and Capital Gain Distributions - Best Practices
15 July 2020
5
MFPS II Profile Security - Specification Report User Guide MFPS II Profile Security - Specification Report User Guide
28 October 2019
6
MFPS II Profile Security - Not in Document Report User Guide MFPS II Profile Security - Not in Document Report User Guide
12 March 2020

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# Name Description Added On
1
MF Info Xchange Web User Guide
18 November 2020

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0.00 ( 0 votes )

# Name Description Added On
1
Networking Transaction Description Codes Networking Transaction Description Codes
02 December 2019
2
Defined Contribution Activity Type Codes Defined Contribution Activity Type Codes
14 November 2019
3
ToRA Plan Type Matrix ToRA Plan Type Matrix
11 July 2016
4
Asset Type Indicator Codes Asset Type Indicator Codes
14 November 2019
5
Fund/SERV® Security Types Identifiers Fund/SERV® Security Types Identifiers
26 July 2016
6
Standardized Data Reporting (SDR) Transaction Codes Standardized Data Reporting (SDR) Transaction Codes
12 November 2019
7
State Codes State Codes
12 November 2019
8
Chapter 4 Status Codes Chapter 4 Status Codes
26 June 2018
9
Country Codes Country Codes
07 January 2020
10
Social Codes Social Codes
01 August 2019

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# Name Description Added On
1
Fund/SERV Reject Codes Fund/SERV Reject Codes
02 April 2019
2
Networking and DTCC Payment aXis Reject Codes Networking and DTCC Payment aXis Reject Codes
24 September 2020
3
Standardized Data Reporting (SDR) Reject Codes Standardized Data Reporting (SDR) Reject Codes
12 November 2019
4
Standardized Data Reporting (SDR) Reject Code Reference Guide Standardized Data Reporting (SDR) Reject Code Reference Guide
20 October 2017
5
Mutual Fund Profile Service (MFPS) - Phase I & II Reject Codes Mutual Fund Profile Service (MFPS) - Phase I & II Reject Codes
02 November 2020

4.00 ( 1 votes )

# Name Description Added On
1
Fund/SERV Time Schedule Fund/SERV Time Schedule
11 January 2021
2
DTCC Payment aXis time schedule DTCC Payment aXis time schedule
11 January 2021
3
Global Update time schedule Global Update time schedule
11 January 2021
4
Networking and Omni/SERV Transmissions Schedules Networking and Omni/SERV Transmissions Schedules
11 January 2021
5
Mutual Fund Profile I and II Transmission Schedule Mutual Fund Profile I and II Transmission Schedule
11 January 2021

0.00 ( 0 votes )

# Name Description Added On
1
Transfer of Retirement Assets Agreement Transfer of Retirement Assets Agreement
11 July 2016
2
Fund Firm Transfer Agreement example Fund Firm Transfer Agreement example
19 July 2016
3
Trust Fund/SERV Agreement Trust Fund/SERV Agreement
19 July 2016
4
Trust Networking Agreement Trust Networking Agreement
19 July 2016
5
Networking Agreement Networking Agreement
11 September 2020

0.00 ( 0 votes )

# Name Description Added On
1
DCC&S Contact List DCC&S Contact List
05 January 2021
2
Fund / Firm Transfer Capability Contact List Fund / Firm Transfer Capability Contact List
05 January 2021
3
ToRA Contact List ToRA Contact List
05 January 2021
4
Trust Processing Contact List Trust Processing Contact List
05 January 2021
5
Mutual Fund Services by Firm Mutual Fund Services by Firm
05 January 2021
6
Mutual Fund Services by Fund Mutual Fund Services by Fund
05 January 2021


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The following section provides overviews and additional information for the various products and services offered by Mutual Fund Services.


Matrix Levels

A matrix level is the level of control on a sub-account provided to a Firm or Fund using Networking. The matrix level chosen by a Firm determines the activity allowed between a shareholder and a Fund. Each matrix level: 

  • Provides Firms with the flexibility to select options consistent with their business philosophy
  • Identifies the:
    • Reporting responsibilities of the Firm and Fund with regard to each sub-account
    • Processing capabilities the Fund and Firm have in supporting the exchange of information for those sub-accounts

  pdf Matrix Level Guide (466 KB)

 


Money Market Enhancements


Fund/SERV®

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Fund/SERV®, NSCC's central processing system for mutual fund transactions, enables mutual fund distributors and firms to enter, confirm, settle and register purchase, exchange and redemption orders in an efficient and automated environment. The service standardizes mutual fund policies, reduces operating costs, and speeds transaction settlements.

 


Networking

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The DTCC Networking system is a centralized and standardized data communications system for the exchange of customer account-level activity. Networking is the industry standard product for exchanging mutual fund customer account maintenance and reporting. The Networking system allows non-trade-related client information to appear identically on the records of:

  • Firms and Funds
  • Transfer agents for Firms and Funds

The Networking system provides a controlled environment in which Firms and Funds can exchange timely and accurate information about their customers.

 


Omni/SERV®

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A 529 plan is a tax-advantaged savings plan designed to encourage saving for future college costs. 529 plans, legally known as “qualified tuition plans,” are sponsored by states, state agencies, or educational institutions and are authorized by Section 529 of the Internal Revenue Code. Investment options often include stock mutual funds, bond mutual funds, and money market funds, as well as, age-based portfolios that automatically shift toward more conservative investments as the beneficiary gets closer to college age.

Historically, many new 529 accounts were set up with the mailing of a physical application to the 529 program. This labor-intensive, paper-based process does not meet current industry standards for automated account set-up and trade settlement. Most accounts are held off-book, resulting in greater operational overhead and unrealized improvements in client service.

Since 2010, NSCC Fund/SERV® and Networking systems have supported the automation of 529 account processing.


DTCC Payment aXis

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The DTCC Payment aXis® service provides an automated method for the transmission and settlement of various commission and fee types between funds and firms.

The DTCC Payment aXis® Commission and Fee Settlement service provides an automated process for the distribution of commission and fee payments.  The use of DTCC Payment aXis®:

  • Automates and standardizes commission and various fee payments
  • Simplifies the reconciliation of records between Funds and brokers
  • Reduces clerical costs. Eliminates the need to send or receive paper, diskettes, and tapes containing commission run information
  • Uses existing NSCC communications links
  • Consolidates money settlement with all other NSCC service transactions

Additionally, the Global Update process within DTCC Payment aXis® allows funds to globally update all their accounts associated with a specific account representative or a specific Firm branch in the event of a change to that rep or branch.

The DTCC Payment aXis® Invoicing and Fee Settlement service provides an automated solution for the exchange of Omnibus invoices and the settlement of various fee for accounts held in omnibus accounts. The Invoicing and Fee settlement service supports the following invoice fee types:

  • Sub-Accounting 12b-1 / Shareholder Service Fee
  • Sub-Accounting CDSC
  • Sub-accounting Underwriting Fee Adjustment
  • Sub-Accounting Short Term Redemption
  • Sub-Accounting Finder Fee Adjustment
  • Sub-Accounting Service Fee
  • Retirement / Bank Trust Service Fee
  • Networking Service Fee

Mutual Fund Profile Service I


Mutual Fund Profile Service II

The purpose of this Web guide is to provide NSCC members, which includes but is not limited to, mutual funds, insurance companies, brokerage firms, dealers and trading partners participating in the mutual fund services, with the information necessary to utilize the features and functionality of the Mutual Fund Profile Service (MFPS) II system.

 


MF Info Xchange


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