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Exchange Traded Fund (ETF)

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About ETF

NSCC's ETF process automates the creation and redemption of ETFs when the underlying securities are eligible to be cleared through NSCC. NSCC reports, clears and settles ETFs and their underlying securities through its creation/redemption process. NSCC’s ETF processing service includes a web based tool displaying the ETF’s portfolio constituents and relevant cash amounts. The browser based application data can be down loaded by Members as an excel spreadsheet. Members may also elect to receive a data file of the same portfolio information.

In the event the securities underlying an ETF are not NSCC-eligible, NSCC’s ETF processing service allows Members to customize standard portfolios by excluding those securities and substituting those securities with cash or with another NSCC eligible security. The customized portfolios can then be used to create and redeem the ETF within NSCC’s ETF processing.

NSCC also clears and settles U.S. listed ETFs that are traded in the domestic secondary market. In addition, ETF Agents and Authorized Participants have access to a self-service web based tool that enables them to monitor and maintain relationships in connection with these creation and redemption transactions.



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The Depository Trust Clearing Corporation has worked diligently over the past 20+ years to innovate and modernize its range of ETF products and services.

On January 22, 1993, DTCC cleared and settled the first trades placed on ETFs. Fast-forward nearly 25 years later, the ETF industry has matured both in terms of product availability and assets under management with the latter continuing to demonstrate rapid growth year over year. Even as the universe of exchange-traded products expands and becomes ever more complex, central counterparty (CCP) clearing of ETFs continues to offer the same essential benefits it provided in 1993; most critically, centralization, standardization, risk reduction, and operational efficiency.

To view the complete white paper, see the The Evolution of ETF Clearing: Opportunities Ahead.

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Are ETFs Regulated?

ETFs are regulated by the Securities and Exchange Commission (SEC) and are granted exemptive relief under the following acts:

  • Securities and Exchange Act of 1934 - Enables broker/dealers and others to bid and offer shares in the secondary market.
  • Investment Company Act of 1940 - Enables shares to trade on an exchange at prices other than the net asset value (NAV). You can redeem ETF shares at the NAV only in creation units.

How Many ETFs Exist?

At the time of this writing approximately 2,000 U.S. listed ETFs and their components are distributed daily to more than 70 customers. Approximately 58% of these ETFs are eligible for creation and redemption through NSCC. A complete list of ETFs are available at:

http://www.dtcc.com/en/charts/exchange-traded-funds.aspx.

Does NSCC Process ETFs?

NSCC's ETF process automates the creation and redemption of ETF securities. NSCC reports, clears, and settles ETFs and their underlying securities through its creation/redemption process. ETF processing also includes a nightly distribution of domestic, foreign, and fixed income portfolio information. For all relevant ETF formats, see NSCC File Formats for ETF.

Additional Notes:

  • NSCC allows participants to customize portfolios by excluding specific securities and replacing them with cash.
  • NSCC can support ETF processing when the underlying security is ineligible at NSCC (for ETFs that have been created and redeemed against cash, in lieu of securities).
  • NSCC also clears and settles ETFs traded in the domestic secondary market.
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NSCC’s ETF process provides the following efficiencies and risk controls around the creation and redemption of ETFs:

  • Provides Members with the ability to select only the portfolios they need for next day’s trading through a web based on-line view. Through this mechanism, Members can download the portfolio details in an Excel spreadsheet format.
  • Enables Members to elect to receive a nightly Portfolio Composition File (PCF) data file containing information that pertains to the ETF for the following trading day. This information is also available through the ETF web-based tool.
  • Supplies an instruction detail file containing the details for each create and redeem
  • Provides Members with the ability to submit a supplemental portfolio on trade date for standard and custom portfolios.
  • Reduces manual deliveries.
  • Provides clearance and settlement of the ETF, as well as the underlying components, through NSCC's CNS and non-CNS settlement processes. When eligible, settlement of the underlying components of ETFs and certain eligible ETFs through CNS (minus the transaction fee) are guaranteed by NSCC.
  • Allows Members to create or redeem ETFs on T+2 or T+1 (next day) basis.
  • Allows Members to create or redeem a customized portfolio with cash in lieu of securities.
  • Allows Members to create or redeem a portfolio either against cash or through the exchange of securities.
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Use the following NSCC contacts for information about Exchange Traded Fund (ETF) and the Web application. You can also contact your DTCC Relationship Manager or obtain general assistance by visiting the DTCC Client Center.

For...

Contact...

Permission to the Exchange Traded Fund (ETF) Web application and to set up your account

Your super access coordinator (SAC) at the firm. For SAC that need access to the Clearing Dashboard, contact Registration Support Group at This email address is being protected from spambots. You need JavaScript enabled to view it..

Setup and testing

NSCC Integration by email at This email address is being protected from spambots. You need JavaScript enabled to view it..

ETF related issues

Your relationship manager.

Issues with logging on to the system

DTCC Client Support. Call the following number, and then follow the prompt for product support.

For US and Canada, call 1 888–382–2721.

For the UK, Europe, and Asia, call +1 212–855–8099.

Production support issues

NSCC Support by email at This email address is being protected from spambots. You need JavaScript enabled to view it.

Access to historical data and the Historical Portfolio MRO File Layout: AutoRoute 02262222 file

DTCC Data Sales by completing the form available at http://www.dtcc.com/dtcc-data-sales

 

Note:
Login to the DTCC Learning Center to learn more about ETF by accessing ETF Documents, customer business requirements, NSCC file formats, ETF industry working group meeting notes, and other content.

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  • On the day before trade date (T-1), participants receive a Portfolio Composition File (PCF), either through a web-based application or in a data file, listing the securities in each ETF.  The data file also identifies the cash amount in each portfolio and other relevant information. Trades eligible for cash creates and redeems show a cash creation amount on the portfolio composition file.
  • On trade date (T), participants can place a create/redeem order through the distributor. The distributor delivers the order to the ETF agent. After receiving, the ETF agent transmits an Instruction file for the creates or redeems to NSCC.
  • On the night of T, NSCC transmits an Instruction Detail file showing the details of the creates and redeems to participants with activity. The information in the file can also be viewed by Members who subscribe to Universal Trade Capture (UTC) through that service’s data output. This report serves as the contract for the create/redeem activity.
  • Both the components underlying the ETF and the ETF itself are processed through DTCC’s normal equity clearance and settlement systems.
  • Create and redeem transaction fees are reflected separately in the participants End of Day settlement. Cash amounts for the transaction fees are sent directly to money settlement and are settled under a unique NSCC settlement codes. For standard portfolios, it is a code 54; for custom portfolio’s it is a code 55.
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Any full service NSCC Member that has entered into an Authorized Participant agreement with an ETF Agent and Distributor/Sponsor to become an Authorized Participant can use NSCC’s ETF processing service.

While, in some instances, an ETF sponsor may allow a non-clearing firm to become an Authorized Participant, any firm executing a transaction in an ETF through NSCC must either be an NSCC Member or must have a clearing relationship with an NSCC Member.

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The following tables depict the ETF timeline from T-1 through T+2 (Settlement Day):

T-1

Sequence

Role

Responsibility on T-1

1

Fund Manager/Issuer/Sponsor

The fund manager or the issuer sends a portfolio listing file (PLF) to the index receipt agent.

2

Index Receipt Agent (ETF Agent)

Sends NSCC a portfolio composition file for each ETF for the following trade day. The following protocols may be used:

  • File Transfer Protocol (FTP) via SMART dial-up or via the Internet
  • TCP2
  • NDM (Network Data Mover)

The portfolio composition file displays the individual securities and the weightings that make up one ETF basket for the following trade day. For most ETFs one basket equals 50,000 shares.

The portfolio composition file also includes cash amounts in the fund for each basket unit, such as accrued and balancing amount.

The index receipt agent sends a portfolio composition report/file listing the securities in each ETF to authorized participants. The file also contains the estimated cash amount in each portfolio. Transactions eligible for cash creates and redeems show a cash creation amount on the portfolio composition file.

T to T+1

Sequence

Role

Responsibility on T to T+1

1

Authorized Participant

Places a creation/redemption order through the distributor.

2

Distributor

Sends the creation/redemption order to the index receipt agent and a confirmation to the fund manager or issuer.

3

Index Receipt Agent (ETF Agent)

After receiving the order from the distributor, the index receipt agent sends NSCC ETF creation instructions on behalf of its authorized participant.

The following protocols may be used:

  • File Transfer Protocol (FTP) via SMART dial-up or via the Internet
  • TCP2
  • NDM (Network Data Mover)

You can also download print image versions via the DTCC Portal GUI.

4

NSCC

On the night of T, NSCC sends an instruction detail file showing the details of the creates and redeems to participants with activity. The report serves as the contract for the creation/redemption activity.

NSCC assigns the closing price on T to each of the components to determine their contract value.

NSCC then totals the contract values of all of the components and assigns that amount as the contract value.

There is also a cash amount that pertains to accumulated dividends, fund fees, and any balancing amount that is applied to the value of the ETF's contractual value. The cash amount is reflected in the consolidated settlement system. The cash amount also contains a transaction fee that is collected on behalf of the agent, but is not guaranteed by NSCC.

Note: Starting in 2012, the cash amount contains only the transaction fee.

T + 1

Role

Responsibility on T + 1

NSCC

NSCC distributes Consolidated Trade Summary Reports.

NSCC distributes CNS Projection Report.

NSCC distributes Non-CNS Consolidated Trade Summary Report for ineligible securities.

T + 2 (Settlement Day)

Sequence

Role

Responsibility on T + 2

1

Authorized Participant

Delivers the underlying components to CNS.

2

NSCC

CNS delivers underlying components to the index receipt agent.

3

Index Receipt Agent (ETF Agent)

Delivers the 50,000 ETF shares to CNS.

4

NSCC

CNS delivers the ETF to the authorized participants. Deliveries are made through DTC book entry with CNS.

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The table below provides details about the types of ETFs in existence as of this writing.

ETF Type

Notes

Index

Most common type.

Attempts to replicate the performance of a market index, for example, the S&P 500.

Daily leveraged or inverse ETFs.

Use replication, representative sampling, aggressive sampling.

Commodity

Invests in commodities (precious metals, futures).

Not regulated as investment companies under ICA of 1940, but subject to CFTC regulation.

Public offering subject to SEC review, and no-action letter needed.

Most popular are gold and silver.

Fixed Income

Invest in U.S. government, corporate, or municipal bonds (for example, iShares Barclays 20+ year treasury bond fund).

Currency

Rydex Investments launched first fund in 2005 known as "Currency Shares."

"Actively Managed"

First launched in 2008 by Power Shares.

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Facts About Exchange Traded Funds (ETF)

  • ETFs trade on an exchange as an equity
  • NSCC’s ETF process automates the creation and redemption of ETF securities
  • NSCC reports, clears and settles ETFs and its underlining securities through its creation/redemption process
  • ETF processing also includes a nightly distribution of domestic, foreign and fixed income portfolio information
  • Participants can customize portfolios by excluding specific securities substituting them with their cash value
  • ETFs can also be created/redeemed against cash (in lieu of securities) when the underlying securities are not NSCC or DTC eligible. For example, Leveraged and Commodity based ETFs that contain futures and swap contracts
  • NSCC also clears and settles ETF trades in the domestic secondary market

Facts About CNS®

  • CNS is an accounting and balancing system that enables continuous net settlements.
  • Each day NSCC identifies trades that were matched through its trade capture and reporting system and stages them for settlement.
  • System generates reports of security, money positions, and related information.
  • CNS provides clearance for equities, corporate bonds, UITs, and municipal bonds that are eligible at DTC.

Benefits

  • CNS nets participants security obligations on a daily basis to one net long or short position for each CUSIP.
  • NSCC becomes the contra side of each netted obligation and guarantees its settlement.
  • Each day CNS settles one net position per issue with each contra party - NSCC.

How the Service Works

  • T-1
    • On the evening of T-1 the ETF agent bank (sometimes referred to as an Index Receipt Agent) sends NSCC a portfolio composition file for each ETF for the following trade day
    • Portfolio composition file displays the individual securities and the weightings that make up one ETF basket for the following trade day. For many ETFs one basket equals 50,000 shares
    • Portfolio composition file also includes cash amounts in the fund for each basket unit
          For example, 50,000 ETF shares =
          10 IBM shares
          40 MRK shares
          30 CSCO shares
          . . .
          And cash amount
    • NSCC distributes the portfolio composition files on T-1 to members, non-members and the listing exchanges
  • T
    • On Trade Date the agent bank’s authorized participant instructs the distributor and or the agent bank they want to create (or redeem) an ETF basket
    • The agent bank sends NSCC the ETF creation instructions on behalf of the authorized participant
    • On the night of T, NSCC generates the following transactions (for a redemption it is reversed) for the agent bank and its authorized participant for settlement on T+2
    • Agent Bank: - 50,000 ETF shares (deliver - short) + Components (receive - long)
    • Authorized Participant: + 50,000 ETF shares (receive - long) - Components (deliver - short)
    • NSCC assigns the closing price on T to each of the components to determine their contract value
    • NSCC then totals the contract values of all of the components along with the cash amount provided by the ETF agent, which pertains to accrued dividends and fund fees and assigns that amount to the contractual value for the 50,000 ETF shares. If all securities settle on settlement date the only money that settles through CNS (code 82) is the cash amount
    • The transaction fee is sent directly to money settlement and collected through a unique money settlement code on T+2. For standard portfolio’s it is a code 54; for custom standard portfolio’s it is a code 55
  • T+1
    • On T+1, NSCC reports the details of creates/redeems that were received
    • Once the create/redeem for an eligible security is reported to NSCC, the transaction is eligible for processing through CNS
    • The status and movements of these securities are reported through various reports
    • Cash amounts for dividends and fees are sent directly to money settlement and are collected through a unique money settlement code on T+2
  • T+2
    • On T+2, the authorized participant delivers the underlying components to CNS who, in turn, delivers them to the agent bank
    • The agent bank delivers the 50,000 ETF shares to CNS who, in turn, delivers them to the authorized participants. These deliveries are made through DTC book entry with CNS
    • When all securities settle there is no CNS mark-to-market payment. The only money changing hands is the cash payment for the transaction fee and the difference between the value of the components and the cash amount and the ETF which is sent directly to money settlement. If not all securities settle, CNS marks to the market the securities that are failing based upon the primary markets closing price for the components and the ETF.
    • CNS automatic delivery process occurs in two cycles: the night and the day cycle.
    • Daily money settlement is based on the value of all settled trades plus or minus mark-to-the-market calculations for all open CNS positions and relevant cash amounts.
    • For any trades that are not completed on settlement day, CNS marks the open position to the market and the open position becomes part of the next business days netting/settling process.

Additional Services Information

  • Exemptions which are negative instructions sent to NSCC to indicate short positions that should not be automatically taken from participants DTC account. Separate exemptions exist for one day settling items.
  • Priorities which are standing instructions set by participants to NSCC to control the delivery of securities of CNS long positions to their DTC accounts. ETF agents are High-High priority for the CNS night cycle and CNS day cycle allocations.
  • Processing Reorganizations
    • Reorganizations – both mandatory and voluntary are processed at NSCC. The typical corporate action on ETFs is a regular or reverse stock split. A new CUSIP is usually assigned to the ETF but the trading symbol does not change. Components can also undergo a corporate action such as a regular or reverse split, cash dividend, spin-off or liquidation.
    • Information about these events is available through a series of reports and notices that show activity under way in various CNS subaccounts.
    • NSCC allows protection on voluntaries when a participant has a long (failing) position with CNS.
  • Processing Dividends
    • Accounting of dividends is based primarily on a participants closing position on the record date.
    • Cash and Stock dividends, spinoffs and other type of distributions are reported to the participant on the morning after record date.
    • On payable date the appropriate debit or credit is applied to the participants CNS Sub account.
  • Processing Buy-Ins
    • Issue an intent buy-in to CNS once a security has failed.
    • CNS retransmits the buy-in to the participant or those that owe shares to CNS.

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Exchange Traded Fund (ETF)An Exchange Traded Fund (ETF) is a portfolio of securities that trades on an exchange as an equity that seeks to replicate the performance of an index without the need to purchase the underlying components. The NSCC process for clearing ETFs includes the ability to review, either on-line or in a data file, the ETF portfolio constituents, thus automating the creation and redemption of ETF shares and their subsequent settlement. The ETF processing service includes a web based tool displaying the ETF portfolio constituents and relevant cash amounts. ETF processing also includes a nightly distribution of domestic, foreign, and fixed income portfolio information.

Learn more about the ETF processing by expanding the About ETF sections below. Use the menu items at left to access training materials, video FAQs, ETF Portfolio Compostion File information, and ETF documentation.

Note:

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Subcategories

NSCC's ETF process automates the creation and redemption of ETFs when the underlying securities are eligible to be cleared through NSCC. NSCC reports, clears and settles ETFs and their underlying securities through its creation/redemption process. NSCC’s ETF processing service includes a web based tool displaying the ETF’s portfolio constituents and relevant cash amounts. The browser based application data can be down loaded by Members as an excel spreadsheet. Members may also elect to receive a data file of the same portfolio information.

In the event the securities underlying an ETF are not NSCC-eligible, NSCC’s ETF processing service allows Members to customize standard portfolios by excluding those securities and substituting those securities with cash or with another NSCC eligible security. The customized portfolios can then be used to create and redeem the ETF within NSCC’s ETF processing.

NSCC also clears and settles U.S. listed ETFs that are traded in the domestic secondary market. In addition, ETF Agents and Authorized Participants have access to a self-service web based tool that enables them to monitor and maintain relationships in connection with these creation and redemption transactions.

This section is dedicated to ETF FAQ's/Key Definitions, ETF Sample Reports and ETF Historical MRO File Specifications. You may need to login to view this content.