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ALERT®

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The Legal Entity Identifier (LEI) is a reference data tool to standardize how a counterparty is identified on financial transactions. Its goal is to help improve the measuring and monitoring of systemic risk and support more cost-effective compliance with regulatory reporting requirements. To learn more about LEIs and eligible entities, visit our GMEI Utility Frequently Asked Questions.

Through its suite of ITP products and services, DTCC provides our clients with the ability to register their entity for a LEI (GMEI Utility), communicate their LEI to their counterparties (ALERT) and enrich this information on to their authoritative trade records (CTM), making it available as part of the enriched SSIs which can then be used downstream in the settlement process.

Below is a step-by-step guide on how to maximize usage of your LEI(s) and be in compliance with MiFID II Regulation.

LEI LC Visual1


If you already own a LEI for your legal entity and/or fund, please proceed to Step 2: Populating your LEI in ALERT.

If you need to obtain a LEI, you can register for one directly through the GMEI Utility. The GMEI Utility is designed to provide a single, universal standard identifier to any organization or firm involved in a financial transaction internationally. The Register an Entity for a LEI using the GMEI Utility video provides more detail on the registration process.

 


The ALERT platform contains functionality enabling users to share their LEI with their counterparties. Where this information is populated will depend on whether you are an investment manager or broker/dealer user of ALERT. When a LEI is added to ALERT, ALERT validates the LEI against the GMEI records.

 

For Investment Managers

Investment Managers can provide an acronym-level LEI (Buy Side Legal Entity Identifier) which represents their organization as a legal entity and/or a fund-level LEI (Access Code Legal Entity Identifier), both of which are populated on the General Account Information screen of each ALERT account.

ALERT LEI IM Acct

 

It is possible to run a General Account Data Search report to determine whether a LEI has already been applied to accounts, allowing investment managers to identify gaps in the provision of their LEI data. To run this type of report, follow the instructions below:

    1. When logged into ALERT, select Utilities - Data Search - General Account Data
    2. Populate the Settlement Instruction Controller field with either your own acronym or your Global Custodian's acronym for Global Custodian Direct-managed accounts
    3. Click Search to retrieve all accounts
    4. When the list of accounts is complete, click Save to ExcelALERT LEI DataSearch1
    5. Name the report and click OK
    6. After generating the report, the ALERT platform sends an email confirmng that it is available to view
    7. To view the report, go to Utilities - Reports Run and click on the report name
    8. Check the columns for Access Code Legal Identifier and Buy Side Legal Entity Identifier for previously provided values.

 

For Broker/Dealers

Broker/dealers provide their organization-level LEI within the Settlement Model - Search and Maintain Models screen. 

ALERT LEI BD Model


LEI information added to ALERT will then be enriched onto allocations within the CTM service, which then makes it available for use during settlement processing and for regulatory reporting. This information can be accessed from the CTM User Interface 3.0 by selecting any allocation and View Settlement Instructions and from the CTM User Interface 4.0 by selecting any allocation and View SSI.

The below view from the CTM User Interface 4.0 is from an investment manager's perspective therefore the investment manager's LEI and the fund-level LEI appear in the My Side section, whilst the broker/dealer's LEI appears in the Counterparty section.

ALERT LEI CTM


The CTM service also includes an optional Settlement Notification feature which enables investment managers to achieve straight through processing of matched trades through the automatic creation and transmission of settlement messages in industry standard formats, including SWIFT MT54x messages.

If the investment manager turns on the Third Party Notification LEI subscription option (TLEI) in CTM, their brokers' LEIs will be included in the settlement notification message. In order to turn this subscription option on, Product Administrators will need to submit a case to the DTCC Client Center.

CTMSN LEI

Standard ALERT clients have direct access to the ALERT platform, through which they manage, maintain and communicate their SSIs with the rest of the ALERT community.

To free up valuable time and resources, buy-side clients can use the ALERT ASSIsT* program to leverage the DTCC to maintain their instructions within the ALERT platform, helping to streamline internal workflows/processes.

Sell-side broker/dealers can invite their manual buy-side clients to participate.

*This service is not available for existing ALERT clients. If you are an existing ALERT client and have questions about this, please contact your DTCC Relationship Manager.

 

Benefits of using ALERT ASSIsT

The benefits include:

  • Storage of SSIs utilizing an industry utility platform, complete with built-in validation rules driven by the industry
  • Communication of SSIs utilizing standardized message protocols enabling high volume straight through processing
  • Timely acknowledgement and transmission of SSI changes, leveraging source providers, custodians and prime brokers
  • Lower operational costs following a reduction in manual effort
  • Reduction in operational risk resulting in reduced manual effort
  • Less mismatches during the pre-matching process with a reduced risk of failed trades
  • Free service to buy-side, endorsed by the sell-side

 

Onboarding

The following diagram illustrates the full steps required to onboard onto the ASSIsT program. Hover over each step to learn more.

 

 

Buy-side FAQs


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Please complete the registration form at www.dtcc.com/data-services/alert-assist-registration. Once submitted, a representative from the DTCC will contact you regarding the next steps.

If you have questions or would like to discuss this before completing the registration form, please contact This email address is being protected from spambots. You need JavaScript enabled to view it. and a member of our regional sales team will get back to you.

To complete the registration form, please follow the below guidance:

Field Name Comment
Company Legal Name This should be the parent-level Legal Entity Name
Company Name  This should be the affiliate/branch name. If the same as Company Legal Name, please duplicate this information
Company Number (or equivalent) Legal Entity Identifier (LEI)
Name of Your Broker/Referrer If you were referred to this service by a DTCC representative, please enter DTCC
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Each entity that uses the ALERT platform is identified by an acronym. The acronym is used for both the storage of SSIs and account information (for both buy-side and sell-side) and for the permissioning of access (for the sell-side).

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The Access Code is the identifier assigned to an account by the investment manager. It has a maximum length of 12 characters and can contain digits 0-9 and uppercase alphabetic characters A-Z.

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We will complete our compliance checks and set up an acronym within 48 hours, meaning that we're ready to start loading data from this point. The length of time to load your data will depend on the number of accounts you have, if you want to leverage the existing SSIs of a custodian or prime broker and the timeliness in the communication of data and the provision of responses to DTCC queries. To discuss more specific timeframes based on your own data and circumstances, please speak to the ALERT ASSIsT team.

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Yes. In this case we will load the data of the custodian or prime broker into ALERT and maintain it on your behalf.

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BBH JP Morgan
BNY  Northern Trust
HSBC SSB
Citi Sumitomo
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In order to leverage the SSIs of a GC ALERT client, a bilateral agreement needs to be in place between the GC and you, as the ALERT ASSIsT client. You will need to contact your GC client service representative and request the authorization letter from the GC which will authorize the GC to update SSIs on your behalf. This letter will then need to be forwarded to the GC representative and they will forward this to their GC Onboarding team. The DTCC ASSIsT team will coordinate the linking of the accounts with the GC Onboarding team.

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BOAMLBP - Bank of America Merrill Lynch  GSPB - Goldman Sachs International
CITIPB - Citigroup Global Markets Limited JPMPB - JP Morgan Clearing Corporation
CSPB - Credit Suisse Securities (USA) LLC MSIPB - Morgan Stanley & Co International PLC
DBIPB - Deustche Bank AG UBSPB - UBS AG London Branch

 

If you use one of the above prime brokers, then the DTCC will expect any SSI changes to be communicated by the prime broker. 

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In order to leverage the SSIs of a prime broker, you will need to contact us and provide the name of the prime broker and your client service representative. You will also need to provide the fund names that will be linked to each prime broker and specify if your funds trade in segregated markets. We will then reach out to our prime broker contacts to determine if they recognize the funds and they will be required to determine which PB model to leverage for each requested fund. If the funds trade in segregated markets, we will reach out and coordinate with your prime broker client service representative to provide the SSIs for these markets. Once the models have been confirmed and segregated market SSIs have been provided, we will proceed with the linking of accounts to the PB model and upload segregated market SSIs for the accounts.

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No. Once your instructions are in ALERT and live (i.e. your brokers have been permissioned) you should direct your brokers to view your information in ALERT, quoting your acronym. If your brokers are unable to see your information in ALERT, please obtain the acronym of your broker and send this to This email address is being protected from spambots. You need JavaScript enabled to view it. and request that they are permissioned access.

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Yes. You can implement ALERT using a staggered approach, firstly onboarding through ASSIsT and then at a later stage we can move you to a standard ALERT contract.

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ALERT ASSIsT is a free service for buy-side clients. A standard ALERT contract includes a monthly base-fee. For more information, please contact This email address is being protected from spambots. You need JavaScript enabled to view it. and a member of our regional sales team will get back to you.


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The ALERT platform is the industry’s largest and most compliant online global database for the maintenance and communication of account and standing settlement instructions (SSI). The ALERT platform enables a community of investment managers, brokers/dealers and custodian banks to share accurate account and SSI automatically worldwide.

Documentation

 


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Documentation covering features, functionality and best practices that apply across multiple Institutional Trade Processing services. See the Cross-Product section.

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Guides outlining the functionality included in recent releases of the ALERT platform.  

 

# Name Description Added On
1 ALERT 5.15 Product Release Information ALERT 5.15 Product Release Information
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Describes new features, Market/Business Rules Changes, and necessary client actions in the version 5.15 of the ALERT platform, scheduled for release into the production environment on June 15, 2019.

14 June 2019
2 ALERT 5.16 Product Release Information ALERT 5.16 Product Release Information
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Describes new features, Market/Business Rules Changes, and necessary client actions in the version 5.16 of the ALERT platform, scheduled for release into the CT environment on August 22, 2019, and into the Production environment on September 7, 2019.

22 August 2019
3 ALERT 5.17 - Product Release Information ALERT 5.17 - Product Release Information
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This document describes the new Future Effective Model Instructions feature for investment managers, available in ALERT 5.17, which is scheduled to be released into PSE (CT) on October 9, 2020, and into Production on November 1, 2020.

08 October 2020
4 ALERT 5.17 PRI- Q1 2021 Market Updates ALERT 5.17 PRI- Q1 2021 Market Updates
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This document describes the Q1 2021 ALERT market updates.

19 February 2021
5 ALERT 5.18 Product Release Information ALERT 5.18 Product Release Information
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Describes new Settlement Instructions Audit Log using Excel format for investment managers in version 5.18 of the ALERT platform, scheduled for release into the Production environment on April 17, 2021.

16 April 2021

 

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 Online help for the ALERT platform's web interface. This content is also available using context-sensitive links from within the application.

 

# Name Description Added On
1 ALERT for Investment Manager Online Help
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The online help files describe use of the ALERT platform's web interface, and are also available using context-sensitive links in the application.

04 May 2021
2 ALERT for Broker/Dealer Online Help
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The online help files describe use of the ALERT platform's web interface, and are also available using context-sensitive links in the application.

04 May 2021
3 ALERT for Global Custodian Online Help
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The online help files describe use of the ALERT platform's web interface, and are also available using context-sensitive links in the application.

04 May 2021
4 ALERT for Trustee Online Help
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The online help files describe use of the ALERT platform's web interface, and are also available using context-sensitive links in the application.

04 May 2021
5 ALERT for Regional Custodian Online Help
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The online help files describe use of the ALERT platform's web interface for Regional Custodian. The online help is also available using context-sensitive links in the ALERT web interface.

04 May 2021

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Market-specific requirements/recommendations for populating global settlement instructions.  Available for those countries where specific data population practices have been mandated/recommended.

 

# Name Description Added On
1 ALERT Settlement Instructions and Validation Rules ALERT Settlement Instructions and Validation Rules
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Details the extensive rules validation for settlement instruction data intended for the ALERT database.

26 February 2021
2 ALERT-SWIFT Mapping ALERT-SWIFT Mapping
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Describes how the ALERT platform fields for standard, foreign exchange, and cash settlement instructions map to SWIFT fields.

16 March 2018
3 ALERT Foreign Exchange Settlement Instructions ALERT Foreign Exchange Settlement Instructions
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ALERT Market/Business Rules for Foreign Exchange (FX) settlement.

29 April 2021
4 BNP Paribas Single Matching Identifier(SMI)  and ALERT SSIs BNP Paribas Single Matching Identifier(SMI) and ALERT SSIs
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This document describes ALERT platform best practices for SSIs (with BNP Paribas as the custodian and sub-custodian) where SMIs are needed for matching.

02 May 2018
5 ALERT Market/Business Rules and Best Practices
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The Market/Business Rules describe ALERT platform market-specific best practices. This content is delivered in HTML5 format.

04 May 2021
6 ALERT March 2019 Market Updates ALERT March 2019 Market Updates
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This document details the market updates included in the ALERT 5.14 release, scheduled for release into the Production enviornment on March 16, 2019.

27 February 2019
7 ALERT September 2020 Market Updates - Product Release Information ALERT September 2020 Market Updates - Product Release Information
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This document describes the market best practice updates available effective Septebmer 26, 2020.

25 September 2020

 

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General documentation related to the ALERT platform.  Includes system requirements, how-to guides, and usage guidelines.  

 

# Name Description Added On
1 New! ALERT Common Reference Data ALERT Common Reference Data
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Provides tables of values for certain fields used in the ALERT platform's Web and Direct interfaces and in the ALERT Plus module.

22 August 2021
2 ALERT Data Search Reports ALERT Data Search Reports
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This document describes the contents of the ALERT platform Data Search files, their format, and how the fields map to the legacy DART fields.

22 August 2019
3 ALERT SSI Utility Character Set Specifications ALERT SSI Utility Character Set Specifications
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Information on character sets permitted in all SSI Utility components: Broker Direct, Global Custodian Direct, and ALERT web interfaces.

03 April 2017
4 ALERT System Requirements ALERT System Requirements
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Describes the certified hardware and software for the ALERT platform.

25 September 2019
5 ALERT Usage Guidelines ALERT Usage Guidelines
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Lists responsibilities, standards, and guidelines for all users of the ALERT platform.

15 November 2018
6 ALERT Settlement Instruction (SI) Scan Upload Guide ALERT Settlement Instruction (SI) Scan Upload Guide
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This document describes how to upload SI Scan files to the ALERT platform.

23 August 2019

 

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Message specifications that contain XML schema format message details and error codes for the ALERT open application program interface.             

 

# Name Description Added On
1 ALERT Open API  Message Specification 1.0 -  Third-Party Vendors ALERT Open API Message Specification 1.0 - Third-Party Vendors
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Message Specification that contains the messages and error codes for the ALERT open application program interface (API) for third-party vendors.

09 November 2020

 

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Documentation describing the upload functionality available to ALERT platform Investment Managers and Global Custodians. Includes instructions and data format information.  

 

# Name Description Added On
1 ALERT Plus Guide for Investment Managers ALERT Plus Guide for Investment Managers
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Describes uploading ALERT Plus module files to the ALERT platform (investment managers).

23 August 2019
2 ALERT Plus Upload Guide for Global Custodians ALERT Plus Upload Guide for Global Custodians
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Describes uploading ALERT Plus files to the ALERT platform (global custodians).

23 August 2019

 


Videos


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ALERT: How to Find Your Clients' Account SSIs

  • 1. ALERT: How to Find Your Clients' Account SSIs
  • 2. ALERT: How to Search for Multiple Accounts and Access Codes
  • 3. ALERT: How to Filter Client Account SSIs
  • 4. ALERT: How to Create SSIs (Securities)
  • 5. ALERT: How to Edit Your Delivery Instructions
  • 6. ALERT: How to Delete a Model
  • 7. ALERT: How to Create a BIA# or Cross Reference
  • 8. ALERT: How to Manage Alerts
  • 9. ALERT: View Alerts from Multiple Acronyms on the Alerts tab
  • 10. ALERT: How to Export Data
  • 11. ALERT: How to Generate and Access Reports
  • 12. ALERT: How to Manage Invalid SSIs using SI Scan
  • 13. ALERT: Best Practice Population Guidelines for Fedwire for Brokers
  • 14. ALERT: Best Practice Population Guidelines for DTC for Brokers

ALERT Beginners Level Training

  • 1. ALERT Beginners Level Training
  • 2. ALERT: Get Started with ALERT® Plus file uploads
  • 3. ALERT: Understanding the GCD Conversion Process for Investment Managers
  • 4. ALERT® Prime Broker / Hedge Fund Solution - Overview Webinar
  • 5. ALERT: How to Create an Account
  • 6. ALERT: How to Create an Account and Assign to a Trustee
  • 7. ALERT: How to create an account and assign to a Regional Custodian
  • 8. ALERT: Best Practice for Changing the Custodian SSIs on an Account
  • 9. ALERT: How to Maintain SSIs for Separately Managed Accounts
  • 10. ALERT: How to Create a Broker List
  • 11. ALERT: How to Create a Model
  • 12. ALERT: How to Edit a Model
  • 13. ALERT: How to Delete a Model
  • 14. ALERT: Search and Download Account Data using Accounts View from the Utilities Menu
  • 15. ALERT: How to Manage Invalid SSIs using SI Scan
  • 16. ALERT: Best Practice Population Guidelines for Fedwire for Investment Managers
  • 17. ALERT: Best Practice Population Guidelines for DTC for Investment Managers
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Subcategories

The Broker Lift Out service complements the ALERT ASSIsT service by providing broker/dealers with the opportunity to have a single route for all SSI changes, using the ALERT Direct interface. t

When a broker/dealer subscribes to this service, DTCC maintains the broker/dealer's clients' SSIs within the ALERT platform. DTCC reuses the existing ALERT Direct interface connection to route SSI changes in a standardized manner to only the nominating broker. The ALERT Upload Guide for Brokers describes how to upload broker-managed reference data into ALERT Plus formats for onward loading to the ALERT platform . This process supports initial loading of accounts and standard settlement instructions pertaining to the Broker Lift Out Service.

# Name Description Added On
1 ALERT Upload Guide for ASSIsT and Broker Lift Out Clients ALERT Upload Guide for ASSIsT and Broker Lift Out Clients
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This document describes how to upload broker-managed reference data into ALERT Plus formats for onward loading to the ALERT platform. This process supports initial loading of accounts and standard settlement instructions pertaining to the ALERT ASSIsT and Broker Lift Out services.

23 August 2019