ALERT: Broker Access

Use this page to grant broker/dealers access to view account data. Brokers with access to an account also receive alerts. You must have read/write permissions to access this page.

This page is available when creating an account or editing an existing one. Use global or account search functionality to locate an account, and then select it from the accounts list on the Search and Maintain Accounts page.

Click the pages in the progress bar to switch between this page and the account's General Account information, Settlement Instructions, and Confirm Delivery pages.

Broker Permission Best Practice Guideline

DTCC recommends as best practice that investment managers should utilize multiple broker lists, granting permission only to those brokers where a trading relationship has already been established for a fund.

This enables clients to use Broker Lists to categorize permissioned brokers by certain criteria depending on the underlying client of a fund. Broker access can thus be permissioned for a particular suite of brokers protecting the privacy of clients and alleviating the risk of client information being obtained erroneously.

You also have the reassurance that if specific access is required or if access needs to be restricted to a subset of brokers, this can still be achieved on an individual basis.

Locating an Account

  1. To locate an account, use the global or accounts search feature.
  2. Select the account from the account list.
  3. Click the link for the account to which you want to assign a broker or broker list from the Access Code column.

    The General Account information page appears.

  4. Select the Broker Access page from the progress bar or click Next to access it.

    The account's access code appears below the page header.

Managing Broker Account Access

You can manage broker account access on the Broker Lists tab or the Individual Brokers tab.

Note
A limit of 100 broker acronyms can be added or removed at one time.

Broker List Account Access

Use the Broker Lists tab to assign multiple brokers access to the account. All broker lists defined within the broker list Utilities > Broker List screen appear in the Choose Brokers pane.

  1. Select a broker list.
  2. Click View List.

    The list Name appears on the dialog that appears, along with the acronym and organization name of brokers in that list.

  3. Click Close.

Editing Broker Lists

  1. Select a broker list.
  2. Click Edit List.
  3. Locate brokers:
    1. Select Acronym or Organization Name from the Search By drop-down in the Available pane.
    2. Enter a full or partial broker acronym or organization name.
    3. Click Find.

      Associated brokers appear in the Available pane.

  4. Select one or more brokers from the list that appears in the Available pane and click Add.
  5. Click Save.
  6. Click Close.

To Assign Broker Lists Access to the Account

  1. Select one or more brokers from the Choose Brokers pane.
  2. Click Add.

    The brokers appear in the Brokers Selected pane.

  3. Click Save.
Note
If ALERT requires Data Authentication, the data must go through the Data Authentication process before the brokers have access to the account.

Removing Broker List Access to an Account

  1. Select one or more brokers from the Brokers Selected pane.
  2. Click Remove.
  3. Click Save.

Individual Brokers Account Access

Use the Individual Brokers tab to assign and remove single brokers access to the account.

  1. Select the Individual Brokers tab.
  2. Locate brokers:
    1. Select Acronym or Organization Name from the Search By drop-down.
    2. Enter a full or partial broker acronym or organization name.
    3. Click Search.
  3. Select one or more brokers from the list that appears in the Choose Brokers pane and click Add.

    The selected broker/dealers appear in the Brokers Selected pane.

  4. Click Save

Note
If ALERT requires Data Authentication, the data must go through the Data Authentication process before the brokers have access to the account.

Removing Access to an Account

  1. Select the Individual Brokers tab.
  2. Select brokers to remove from the Brokers Selected pane.
  3. Click Remove.
  4. Click Save.