Search and Maintain Accounts

Use the Search and Maintain Accounts page to view details for accounts to which you have access. This page allows you to perform the following tasks:

You can search for accounts by acronym. You can also create a list of acronyms (specific to your user ID) by which to search. You can perform a simultaneous search of up to 25 specific accounts.

  1. Select the Accounts tab.
  2. Select Acronym or Acronym List from the Search for drop-down.
  3. Enter an acronym by which to search or select an acronym list or search for one.
  4. Enter a full or partial access code by which to filter results (optional)
  5. Select a country and security by which to filter results or select ALL.
  6. Click Search.

    ALERT returns a list of all accounts that match the search criteria. Results include the account acronym, access code, short name, cross-referenced BIA# (if one exists), country, and security.

  7. To filter the list to include only cross-referenced accounts, select the X-Ref option. To filter the list to include only accounts without cross-references, select the Non-X_Ref option.

You can return accounts for multiple acronyms and access codes that you specify on the Search and Maintain Accounts page. You can insert a maximum of 25 rows at a time for a single search.

  1. Expand the Searching for Multiple Acronyms and Access Codes group.
  2. In row 1, enter an acronym or search for one.
  3. Enter an exact access code by which to filter results.

    Another row appears.

  4. Select a country and security by which to filter results.
  5. To include additional acronyms in the search, repeat steps 2-4 in the new rows that appear.
  6. Click Search.

Use this option to search for cross-referenced accounts by BIA # or by a list of BIA numbers. Cross-references are links you create between a Broker Internal Account Number (BIA#) and an investment manager’s ALERT acronym and access code or market (country and security). After you cross-reference a BIA# to an investment manager account access code, you can perform account searches using the BIA#.

You can create a single cross-reference for an account. You can also create multiple cross-references for a single access code, each one representing a unique country-security combination. For example, you can create one cross-reference for the account's US equities and a separate one for the account's UK equities. You can also create a list of BIA numbers (specific to your user ID) by which to search.

  1. Select the Accounts tab.
  2. Select BIA # from the Search For drop-down list.
  3. Enter a BIA # with which to search accounts, or select a BIA list.
  4. Optionally, select a county and security or select ALL to include all countries or securities in the search.
  5. Click Search.

    ALERT returns a list of cross-referenced accounts.

  1. Select the Accounts tab.
  2. Select BIA # from the Search For drop-down list.
  3. Expand the Search For Multiple BIA Numbers group.
  4. Enter a full BIA number by which to search in the BIA# field.
  5. Optionally, select a county and security or select ALL to include all countries or securities in the search.
  6. To include additional BIA numbers in the search, repeat steps 2-4 in the new rows that appear.
Note
You can insert a maximum of 25 rows at a time for a single search.

Cross-references are links you create between a Broker Internal Account Number (BIA#) and an investment manager’s ALERT acronym and access code and market (country and security), if chosen. Once you have cross-referenced your BIA# to an investment manager account access code, you can perform account searches using the BIA#.

You can create a single cross-reference for an account.

You can also create multiple cross-references for a single access code, each one representing a unique country-security combination. For example, you can create one cross-reference for the account's US equities and a separate one for the account's UK equities. You must have read/write access to create, edit, and delete cross-reference information on ALERT accounts.

Creating a Cross-Reference

  1. Use global or account search functionality to locate accounts.

    Accounts without a cross-reference BIA # contain a Create BIA # button next to the BIA # text box.

  2. Click Create BIA # for the account for which you want to create a cross-reference.

  3. Enter a value in the BIA # text box.

    Notes

    • BIA numbers have a maximum length of 20 characters, including case-sensitive alphabetic characters, numbers and all special characters supported by ASCII printable characters set other than the following:

      • Quotation mark ‘ “ ‘
      • Percentage sign ‘%’
      • Left parenthesis ‘(‘
      • Right parenthesis ‘)‘
      • Equal to ‘=’
      • Left curly brace ‘{‘
      • Vertical bar ’|’
      • Tilde ‘~’
    • A numbers cannot include leading spaces. If you enter a BIA# with a leading space as the first character, ALERT removes this spaces and saves the BIA# without it.
  4. Select a security/country combination to which the cross-reference applies. To apply to all countries/securities, select ALL from the drop-down lists.
  5. Click the icon next to the Add text box to create additional cross-references for the account.
  6. Repeat steps 3 and 4 for each country/security combination for which you want to create an account cross-reference. You can maintain multiple BIAs for each account, as long as they are unique combinations.

Viewing Cross-Reference Details

  1. Use global search or account search to locate an account.

  2. Click a link in the BIA # field, or select the check boxes next to accounts whose cross-reference details you want to view, and then click View X-Reference or click the link in the Create BIA # text box.

    The View Account X-Reference page displays the account acronym, access code, BIA #, Country and Security for the cross-referenced accounts.

Saving Cross-Reference Details for a Single BIA # to a PDF Report

  1. Use global or account search functionality to locate an account with a cross-reference.
  2. Select the check box for the account whose details you want to save.
  3. Click the enabled Save to PDF button.
  4. Enter a unique report name (no special characters or spaces are permitted) on the dialog that appears and click OK.

    ALERT sends you an email when the report is ready.

  5. Notes
    • If you have created Suppressions for certain Acronym and market combinations, the SIs with the same Acronym/market combination do not appear in your account view report.
    • If you have selected a country and security to filter account results, the account view report shows SIs and collaterals SIs that match the country and security combination specified in the filter.

Deleting Cross-Referenced BIA Numbers from an Account

  1. Use global or account search functionality to locate an account with a cross-reference.
  2. Select the check boxes in the Acronym field for the cross-references you want to delete or select the Acronym check box to select all accounts in the list.
  3. Click Delete X-Reference.
  4. Click Yes on the warning dialog that appears to delete the listed cross-references.
Caution
Deleting a cross-reference removes it for all broker/dealers with access to the account.

Deleting Cross-Referenced BIA numbers From Accounts Where an Investment Manager has Removed Access

  1. On the account search page, select the BIA # or BIA List option in the Search for drop down box.
  2. Enter the exact BIA you want to delete into the BIA # field and click Search.
  3. Select the check boxes in the Acronym field for the cross-references you want to delete, or select the Acronym check box to select all BIAs in the list.
  4. Click Yes on the warning dialog that appears to delete the listed cross-references.
    Note
    It is only possible to locate BIAs for accounts where access has been deleted by the investment manager by searching for the specific BIA; you cannot find it by searching for the Acronym/Access Code combination.

  1. Use global or account search functionality to locate a list of accounts.
  2. Select the accounts to export or click the top-level check box to include all accounts from the list on the report.
  3. Click the enabled Save to PDF icon.
  4. Enter a unique report name (no special characters or spaces permitted) on the dialog that appears and click OK.

    ALERT sends you an email when the report is ready.

  5. Retrieve the report on the Reports Run page.
    Notes
    • If you have created Suppressions for certain Acronym and market combinations, the SIs with the same Acronym/market combination do not appear in your account view report.
    • If you have selected a country and security to filter account results, the account view report shows SIs and collaterals SIs that match the country and security combination specified in the filter.