Creating and Managing Cross-References

Cross-references are links you create between a Broker Internal Account Number (BIA#) and an investment manager’s ALERT acronym and access code or market (country and security). After you cross-reference a BIA# to an investment manager account access code, you can:

  • Perform account searches using the BIA#.
  • Create a single cross-reference for an account.
  • Create multiple cross-references for a single access code, each one representing a unique country-security combination.

For example, you can create one cross-reference for the account’s US equities and a separate one for the account’s UK equities. You must have read/write access to create, edit, and delete cross-reference information on ALERT accounts.

  1. Use the global search or account search to locate an account.
  2. Accounts without a cross-reference BIA # contain a Create BIA # button in the BIA # field.
  3. Click the Create BIA # for the account for which you want to create a cross-reference.

  4. Enter a value in the BIA# field.

    Notes
    • BIA numbers have a maximum length of 20 characters, including case-sensitive alphabetic characters, numbers, underscores, hyphens, forward slashes, back slashes, and spaces.
    • BIA numbers cannot include leading spaces. If you enter a BIA# with a leading space as the first character, the ALERT platform removes this spaces and saves the BIA# without it.

  5. Select a security/country combination to which the cross-reference applies.
  6. To apply to all countries/securities, select ALL from the respective drop-down lists.
  7. To create additional cross-references for the account, click the Add icon next to the Add text box.
  8. Repeat steps 3 and 4 for each country/security combination for which you want to create an account cross-reference. You can maintain multiple BIAs for each account, as long as they are unique combination.
  1. Use the global search or account search to locate an account.
  2. Click a link in the BIA # field, or select the check boxes next to accounts whose cross-reference details you want to view and click View X-Reference or click the link in the Create BIA # field.
  3. The View Account X-Reference dialog displays the account acronym, access code, BIA #, Country and Security for the cross-referenced accounts.
  4. Click Close.
  1. Use the global search or account search to locate an account with a cross-reference.
  2. Select the check box for the account whose details you want to save.
  3. Click the enabled Save to PDF icon.

  4. Enter a unique report name (no special characters or spaces are permitted) and click OK.

    ALERT sends you an email when the report is ready.

  5. Retrieve the report on the Reports Run page from the Utilities menu to gather SSI details.
  1. Use global or account search functionality to locate an account with a cross-reference.
  2. Select the check boxes in the Acronym field for the cross-references you want to delete or select the Acronym check box to select all accounts in the list.
  3. Click Delete X-Reference.
  4. Click Yes on the warning dialog box.
    Caution
    Deleting a cross-reference removes it for all broker/dealers with access to the account.